eSign Your Offer Letter Online with Aadhaar
The modern way for HR teams and startups in India to send, sign, and deliver offer letters. Legally valid under IT Act 2000, signed in 2 minutes, ₹15 per signature.
The basics
What is an Offer Letter?
An offer letter is a formal document issued by an employer to a prospective employee that confirms the offer of employment. It spells out the role, compensation, joining date, reporting manager, notice period, and any conditions attached to the offer. In India, the offer letter is usually the first legally significant document exchanged between an employer and an employee.
Traditionally, offer letters were printed, signed physically, scanned, and emailed back. This process took days and introduced friction: candidates living in different cities had to find a printer and scanner, HR had to chase signed copies, and recruiters spent hours coordinating courier delivery. Aadhaar eSign eliminates all of that. The HR team uploads the offer letter PDF, the candidate receives a signing link by email, and they sign using an OTP sent to the mobile number linked to their Aadhaar.
Offer Letter
Sample PDF
Digitally Signed
via Aadhaar eSign
Who uses SignSetu for offer letters?
Built for Indian professionals who care about speed, cost, and legal validity.
HR teams at growing companies
Send offer letters to candidates in any city without printer, scanner, or courier delays. Track who has signed and who hasn't from a single dashboard.
Startups hiring remotely
Close candidates in hours instead of days. Candidates moving from Bangalore to Pune or joining from abroad can sign from wherever they are.
Recruiters managing multiple offers
Handle 10 offer letters a week without the paperwork bottleneck. Each eSigned offer is stored securely and can be retrieved anytime.
Hiring managers
Skip the printer-scanner-courier cycle. Upload a PDF, add the candidate's email, and the signed offer is in your inbox within hours.
How it works
From upload to signed PDF in under 2 minutes.
Upload your offer letter PDF
Draft the offer letter in Word or Google Docs, export to PDF, and drop it into SignSetu. Already-stamped or unstamped PDFs both work.
Add the candidate as a signer
Enter the candidate's full name and email address. They'll receive a secure signing link in their inbox within seconds.
Candidate signs with Aadhaar OTP
The candidate opens the email, enters their Aadhaar number, receives an OTP on their Aadhaar-linked phone, and the offer is legally signed. Both parties get the signed PDF instantly.
eSign your offer letter now
Drop the PDF, add your signer, done in 2 minutes. HR + candidate = ₹30 total (1-2 signatures per offer).
By proceeding, you agree to our Terms of Service and Privacy Policy.
Essential clauses to include
Make sure your offer letter includes these before you sign.
Common mistakes to avoid
What goes wrong when offer letters are signed the traditional way.
Omitting the probation period or confirmation criteria, which creates ambiguity during the confirmation review
Using 'gross salary' without breaking down CTC into fixed, variable, and benefits, leading to disputes on joining
Forgetting to specify the joining date, which lets the candidate delay indefinitely
Not mentioning the notice period, which makes early resignations messy
Skipping the confidentiality clause, which is the only protection for your IP before a formal NDA is signed
Not stating that the offer is subject to successful background verification
Legally valid under Indian law
An eSigned offer letter is legally equivalent to a handwritten signed offer letter under Section 3A of the Information Technology Act, 2000. The IT (Electronic Signature) Rules, 2015 specifically recognize Aadhaar OTP-based eSign as a valid electronic signature technique. Documents eSigned this way are admissible as electronic evidence under Section 65B of the Indian Evidence Act (now Section 63 of the Bharatiya Sakshya Adhiniyam, 2023). Banks, tax authorities, and regulators accept Aadhaar eSigned offer letters for all practical purposes including salary account opening and TDS processing.
Reference: Section 3A, IT Act 2000
Pricing
HR + candidate = ₹30 total (1-2 signatures per offer)
No subscription. No minimums. Credits never expire.
See full pricing detailsFrequently asked questions
Is an eSigned offer letter legally valid in India?
Does the candidate need an Aadhaar to sign?
Can I send offer letters to candidates in other cities?
What if the candidate rejects the offer?
Do I need a separate NDA or is the offer letter enough?
Is the eSigned offer letter accepted by the candidate's next employer for background checks?
Can we eSign internship offer letters the same way?
How much does it cost to eSign an offer letter?
Related documents
Ready to eSign your offer letter?
Drop your PDF and get it signed with Aadhaar OTP in 2 minutes.
By proceeding, you agree to our Terms of Service and Privacy Policy.