eSign Your Leave Letter Online with Aadhaar
Draft a clean leave application for your office, school, or college and sign it with Aadhaar OTP in under two minutes. Legally valid under the IT Act 2000. Rs. 15 per signature.
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The basics
What is a Leave Letter?
A leave letter, also called a leave application, is a short written request from an employee, student, or parent asking the employer, school, or college to grant time off for a specific reason. It states who is applying, the type of leave (casual, sick, earned, maternity, study, or personal), the dates or duration, the reason, and any handover or cover arrangements. A good leave letter is polite, specific, and dated so the receiving authority can record it against the applicant's attendance.
In an office setting, leave letters are usually addressed to the reporting manager or the HR department and follow the company's leave policy. Some organisations use email, some use an HRMS portal, and some still want a signed PDF on file. For schools and colleges, a leave letter is typically addressed to the class teacher, the principal, or the head of department, and for younger students the parent or guardian signs on the child's behalf. Parents also write leave letters to request permission for a half day, a medical appointment, a family function, or a travel plan.
Leave Letter
Sample PDF
Digitally Signed
via Aadhaar eSign
Who uses SignSetu for leave letters?
Built for Indian professionals who care about speed, cost, and legal validity.
Office employees
Apply for casual leave, sick leave, earned leave, maternity or paternity leave, or loss-of-pay leave and keep a signed record against your employee ID.
School and college students
Request leave from class for illness, family functions, medical appointments, or competitive exam travel, signed by the student or the parent.
Parents and guardians
Write a signed leave letter on behalf of a minor child explaining the absence to the class teacher or principal.
Teachers and institutional staff
Apply for leave from the principal or management and keep a signed copy for attendance and salary records.
How it works
From upload to signed PDF in under 2 minutes.
Draft your leave letter
Pick the right format for office, school, or college. Fill in the dates, reason, and contact number. Export it as a PDF.
Upload the PDF to SignSetu
Drop the leave letter into SignSetu. You are the only signer, so no recipient setup is needed.
eSign with your Aadhaar OTP
Enter your Aadhaar number, get an OTP on your registered mobile, and the leave letter is signed and ready to send to your manager, principal, or class teacher.
eSign your leave letter now
Drop the PDF, add your signer, done in 2 minutes. Just the applicant = Rs. 15 per leave letter.
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Essential clauses to include
Make sure your leave letter includes these before you sign.
Common mistakes to avoid
What goes wrong when leave letters are signed the traditional way.
Writing a vague reason like 'personal work' without any context, which managers often push back on
Forgetting to mention the exact start and end dates, leading to confusion about when the employee or student returns
Not including a handover plan for office leave, which frustrates the team and the manager
Sending the leave letter after the leave has already started, instead of before
Mixing up casual leave, sick leave, and earned leave, which can cause the wrong leave type to be deducted
For parents, forgetting to mention the child's class and section, making it hard for the school office to file the letter
Legally valid under Indian law
A leave letter is an internal administrative communication. It is not a statutory form, does not attract stamp duty, and does not need notarisation or registration. It is fully eligible for Aadhaar eSign under Section 3A of the Information Technology Act, 2000, which gives electronic signatures backed by Aadhaar the same legal standing as a handwritten signature for documents that are not excluded under Schedule I of the Act. Leave letters are not on the Schedule I exclusion list, so an Aadhaar eSigned leave letter is fully valid. The leave itself is granted or denied as per the organisation's leave policy, the terms of the employment contract, the Shops and Establishments Act of the state, or the Factories Act, 1948 where applicable. For women employees, maternity leave is governed by the Maternity Benefit Act, 1961 and a leave letter referencing that Act is still a written request, not a self-executing entitlement. For school and college students, the institution's attendance and leave rules apply, and the UGC attendance requirement of 75 percent for most university courses is worth keeping in mind when drafting repeat leave requests. A leave letter is single-party signing. Only the applicant (or the parent, for a minor) needs to eSign. The approving authority signs the approval separately in the HRMS or on a counter-signed copy. If your organisation uses a leave management portal, the eSigned PDF can be uploaded as the supporting document against your leave request.
Reference: Section 3A, IT Act 2000
Important note
A leave letter only requests leave. Whether the leave is granted depends on the employer's or institution's leave policy and the manager's approval. Keeping an eSigned copy is useful as proof that the request was made on time.
Pricing
Just the applicant = Rs. 15 per leave letter
No subscription. No minimums. Credits never expire.
See full pricing detailsFrequently asked questions
Is a signed PDF leave letter valid in an Indian office?
Can a parent sign a leave letter for a school-going child?
What is the difference between a leave letter and a leave application?
Do I need stamp paper for a leave letter?
Can I backdate a leave letter for a day I was already absent?
How many days of leave can I ask for in one letter?
Does my manager also need to eSign the leave letter?
Related documents
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