eSign Your Salary Increment Letter with Aadhaar
Issue annual appraisal and increment letters to your team with a clean, legally valid electronic signature. No printing, no couriers. ₹15 per letter.
By proceeding, you agree to our Terms of Service and Privacy Policy.
The basics
What is a Salary Increment Letter?
A salary increment letter is a formal document issued by an employer to an employee confirming a raise in compensation, typically after an annual appraisal cycle, a promotion, or a role change. It specifies the revised fixed pay, variable pay, total CTC, any change in designation or reporting manager, the effective date of the new compensation, and sometimes a brief note acknowledging the employee's performance. It is one of the most frequently issued HR documents in any growing company.
Although it seems routine, the increment letter is legally significant. It amends the terms of the original employment contract, specifically the compensation and sometimes the role. The employee's continued employment at the revised terms is evidence of acceptance, but a properly signed increment letter creates a clean paper trail that is useful during background verification at the next employer, during loan applications where salary history matters, and during internal audits or statutory compliance reviews. For finance and payroll teams, the increment letter is the trigger that authorises the change in monthly payroll, PF contributions, and TDS projections.
Salary Increment Letter
Sample PDF
Digitally Signed
via Aadhaar eSign
Who uses SignSetu for salary increment letters?
Built for Indian professionals who care about speed, cost, and legal validity.
HR teams during appraisal cycles
Issue hundreds of increment letters in a single afternoon. No printing, no manager signatures to chase, no couriers. Complete the appraisal cycle cleanly.
Finance and payroll teams
Trigger payroll changes from a tamper-proof, eSigned source document. Clean paper trail for TDS, PF, and CTC revisions.
Employees
Receive your increment letter in your inbox with cryptographic proof. Use it for loan applications, rental agreements, and future job references.
Startups with lean HR
Run your appraisal process without a big HR ops team. One person can issue 50 increment letters in a morning.
How it works
From upload to signed PDF in under 2 minutes.
Upload your increment letter PDF
Generate increment letters from your HRIS or Google Docs template, export to PDF, and upload to SignSetu one by one or in a batch.
Add the HR signatory by email
Enter the name and email of the authorising HR representative. They receive a secure signing link instantly.
HR signs with Aadhaar OTP
The HR signatory signs with an OTP sent to their Aadhaar-linked mobile. The signed PDF is delivered to the employee's inbox automatically.
eSign your increment letter now
Drop the PDF, add your signer, done in 2 minutes. HR signatory only = ₹15 per letter.
By proceeding, you agree to our Terms of Service and Privacy Policy.
Essential clauses to include
Make sure your increment letter includes these before you sign.
Common mistakes to avoid
What goes wrong when salary increment letters are signed the traditional way.
Not clearly stating the effective date, causing payroll and TDS projection errors
Omitting the breakup of CTC, so the employee cannot reconcile the increase with their new salary slip
Confusing increment percentage (e.g., 15%) with absolute increase, creating ambiguity
Forgetting to update the PF and ESI systems in parallel, causing statutory contribution mismatches
Using identical template language for every employee instead of customising performance remarks
Delaying the letter issuance long after the effective date, which creates payroll and goodwill friction
Legally valid under Indian law
A salary increment letter is fully eligible for Aadhaar eSign under Section 3A of the Information Technology Act, 2000. It functions as an amendment to the original employment contract, revising the compensation terms from a specified effective date. Because the employer is unilaterally raising compensation (rather than reducing or imposing new obligations), the letter is typically a single-party document signed only by the authorised HR representative. The employee's acceptance is established by their continued employment and the receipt of the revised salary. Some employers prefer to have the employee also sign for record-keeping, but this is not legally required. The increment letter interacts with several statutory frameworks: TDS computation under the Income Tax Act needs to reflect the revised CTC, PF contributions under the Employees' Provident Funds and Miscellaneous Provisions Act, 1952 are calculated on the revised basic wages, and ESI contributions under the Employees' State Insurance Act, 1948 apply where relevant. An eSigned increment letter is admissible as electronic evidence under Section 63 of the Bharatiya Sakshya Adhiniyam, 2023, and is accepted by banks and financial institutions for loan processing.
Reference: Section 3A, IT Act 2000
Pricing
HR signatory only = ₹15 per letter
No subscription. No minimums. Credits never expire.
See full pricing detailsFrequently asked questions
Does the employee need to sign the increment letter?
Is the eSigned increment letter accepted by banks for loan applications?
Can we backdate the effective date of an increment?
What happens if the employee disputes the increment amount?
Do we need to update PF and ESI when issuing an increment?
How much does it cost to eSign an increment letter?
Related documents
Ready to eSign your increment letter?
Drop your PDF and get it signed with Aadhaar OTP in 2 minutes.
By proceeding, you agree to our Terms of Service and Privacy Policy.