Templates / Experience Letter

Experience Letter / Relieving Letter

Experience letter and relieving letter template for India. Free PDF download. eSign with Aadhaar for ₹15.

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What is a Experience Letter?

An experience letter is a formal document issued by an employer confirming an employee's tenure, role, and performance. A relieving letter confirms that the employee has been formally relieved of their duties and all dues are settled. Both are essential for future employment. While there is no specific law mandating these letters, the Industrial Disputes Act, 1947 and state-specific employment laws establish the employer's obligation to provide documentation upon separation.

Essential Clauses in a Experience Letter

Company name and letterhead details
Employee full name and employee ID
Designation(s) held during employment
Date of joining and last working day
Brief description of responsibilities/role
Statement of satisfactory performance (if applicable)
Authorised signatory name, designation, and signature
Date of issuance

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Stamp Duty & Registration

Experience letters and relieving letters do not require stamp duty in any Indian state.

Can a Experience Letter Be Signed with Aadhaar eSign?

Yes. Experience letters and relieving letters can be signed with Aadhaar eSign under Section 3A of the IT Act, 2000. For HR departments processing multiple separations, eSign saves significant time — each letter can be signed digitally for ₹15.

Learn more in our Complete Guide to Aadhaar eSign →

Common Mistakes to Avoid

✗Confusing experience letter with relieving letter — relieving confirms resignation acceptance, experience confirms work history
✗Not including specific dates of employment
✗Providing subjective performance commentary that could be disputed
✗Not issuing on company letterhead — reduces credibility

Frequently Asked Questions

What is the difference between an experience letter and a relieving letter?

A relieving letter confirms that the employee has been formally relieved from duties and all dues are settled. An experience letter confirms the employee's tenure, designation, and work experience. Both are typically issued at the time of separation.

Is an employer legally required to issue an experience letter?

While there is no express statutory mandate in most cases, withholding an experience letter can be challenged under employment law principles. The Industrial Disputes Act and state Shops & Establishments Acts imply an obligation to provide separation documentation.

Can an experience letter be issued after years of leaving?

Yes. There is no time limit for requesting an experience letter. However, it's best to request it at the time of separation. Delayed requests may face practical difficulties if company records are no longer available.

What if my employer refuses to give an experience letter?

You can send a formal written request. If refused, you may approach the Labour Commissioner or file a complaint under your state's Shops & Establishments Act. In some cases, a legal notice may be appropriate.

Disclaimer

This template is for informational and reference purposes only and does not constitute legal advice. Laws and regulations change periodically. This template may need modification based on your specific circumstances and state laws. Consult a qualified legal professional before executing any legal document. SignSetu is not responsible for any consequences arising from the use of this template. Last updated: April 2026.

Governing Law: No specific statute — governed by employment law principles and Industrial Disputes Act, 1947

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What is a Experience Letter?

Essential Clauses in a Experience Letter

Company name and letterhead details

Employee full name and employee ID

Designation(s) held during employment

Date of joining and last working day

Brief description of responsibilities/role

Statement of satisfactory performance (if applicable)

Authorised signatory name, designation, and signature

Date of issuance

Can a Experience Letter Be Signed with Aadhaar eSign?

Common Mistakes to Avoid

✗Confusing experience letter with relieving letter — relieving confirms resignation acceptance, experience confirms work history

✗Not including specific dates of employment

✗Providing subjective performance commentary that could be disputed

✗Not issuing on company letterhead — reduces credibility

Frequently Asked Questions