eSign Your Relieving Letter Online with Aadhaar
Issue formal relieving letters to exiting employees on their last working day. Mandatory for the next employer's BGV. Legally valid under IT Act 2000.
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The basics
What is a Relieving Letter?
A relieving letter is a formal document issued by an employer to confirm that an employee has been formally released from the organization after completing all exit formalities. It typically states the last working day, confirms that the employee has served the required notice period (or paid shortfall in lieu of notice), and declares that the employee is relieved of all duties and responsibilities with the company from a specified date.
The relieving letter is distinct from the experience letter. While the experience letter is about acknowledging the employee's tenure and work, the relieving letter is specifically about confirming formal release. In practice, the next employer's background verification (BGV) team will usually ask for both documents. Under NASSCOM guidelines and widespread industry practice, especially in the IT and ITES sectors, the relieving letter is a mandatory BGV document. Without it, the candidate's next employer may refuse to complete the onboarding.
Relieving Letter
Sample PDF
Digitally Signed
via Aadhaar eSign
Who uses SignSetu for relieving letters?
Built for Indian professionals who care about speed, cost, and legal validity.
HR teams processing exits
Issue relieving letters the same day the exit checklist is complete, without printer or courier delays. Keep exiting employees happy.
Background verification teams
Verify authenticity of incoming relieving letters using the cryptographic metadata on the eSigned PDF. Instant verification, no phone calls required.
Exiting employees
Get your relieving letter on the last working day in your email, ready to share with your next employer's BGV team immediately.
Startups with distributed teams
Employees who worked remotely can exit smoothly without needing to visit the office to collect physical exit documents.
How it works
From upload to signed PDF in under 2 minutes.
Upload your relieving letter PDF
Draft the letter on company letterhead, export to PDF, and upload it to SignSetu from your browser. No plugins needed.
Add the HR signatory by email
Enter the name and email of the authorized HR representative who will sign. They receive a secure signing link instantly.
HR signs with Aadhaar OTP
The HR signatory enters their Aadhaar number, receives an OTP on their linked mobile, and signs. The signed PDF is delivered to the exiting employee's inbox automatically.
eSign your relieving letter now
Drop the PDF, add your signer, done in 2 minutes. HR signatory only = ₹15 per letter.
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Essential clauses to include
Make sure your relieving letter includes these before you sign.
Common mistakes to avoid
What goes wrong when relieving letters are signed the traditional way.
Issuing the relieving letter before the no-dues and full and final settlement are complete, which can cause internal accounting issues
Omitting the clear statement of the last working day, which confuses the next employer's BGV team
Not clarifying whether the employee served the full notice period or paid in lieu, which creates ambiguity for future reference checks
Combining the relieving letter and experience letter into one paragraph rather than issuing two distinct documents
Delaying issuance by weeks after the last working day, which blocks the employee's next job and causes goodwill damage
Legally valid under Indian law
A relieving letter is an employer-issued confirmation document and is fully eligible for Aadhaar eSign under Section 3A of the Information Technology Act, 2000. There is no specific statute mandating a format for relieving letters in India, though NASSCOM guidelines and widespread BGV practice in the IT, ITES, BFSI, and professional services sectors have made it effectively mandatory as an exit document. The letter is signed by an authorized signatory (typically HR head or manager) on company letterhead, making it a single-party document. It confirms three key facts: the employee has served the notice period in full or paid shortfall, has cleared all dues and returned all company property, and is formally released from duties as of a specified date. An eSigned relieving letter is admissible as electronic evidence under Section 63 of the Bharatiya Sakshya Adhiniyam, 2023. BGV firms routinely accept Aadhaar eSigned relieving letters and can verify them instantly using the cryptographic metadata embedded in the PDF. Employers are not legally forced to issue a relieving letter in most cases, but failing to do so without cause can give rise to a civil claim by the employee, especially if it blocks the next job.
Reference: Section 3A, IT Act 2000
Pricing
HR signatory only = ₹15 per letter
No subscription. No minimums. Credits never expire.
See full pricing detailsFrequently asked questions
Is the relieving letter mandatory in India?
How is a relieving letter different from an experience letter?
Can my employer refuse to give me a relieving letter?
Is the eSigned relieving letter accepted by BGV companies?
What if the employee didn't serve the full notice period?
How much does it cost to eSign a relieving letter?
Related documents
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